Done-for-you safety records and prequalification for Ontario subcontractors. We chase the certs, file the inspections, keep your prequal profiles alive, and have the package ready the day a general contractor asks — so nobody at your company has to.
After you sign, who types? Nobody at your company.
The walkthrough is fifteen minutes on your own pile. We tell you what’s expired, what’s missing, and what the next general contractor is going to ask for. If it’s cleaner than we expect, we say so — and you keep the list either way.
Built for shops with 10–200 field workers · One predictable monthly price · Month-to-month
Working at Heights, first aid, WHMIS — all on rotating schedules across a crew that turns over. Miss one and a worker gets turned away at the gate. That’s a lost day, not a paperwork slip.
Your supervisor is supposed to log a site inspection every week. On a busy job, the walk happens and the record doesn’t. When someone asks for it, it’s a scramble.
An inspector can walk onto your busiest site any morning and ask for your records. “Give me a few days” isn’t an answer. Being ready is a full-time job nobody at your shop has time for.
Safety paperwork keeps you on site. This is the other half — the records that answer a back-charge, a disputed extra, or a “your guys wrecked that” four months after the fact.
The super says it, your crew does it, and months later the invoice line is argued by people who weren’t there. We record the direction the day it happens: who said it, who heard it, their exact words, what your crew did, and what it took in your own count — plus a confirmation email you send.
Drywall isn’t finished, the bay is flooded, there’s no access. Four people sit in the van until eleven and you eat it silently. We record the day, the time, what your foreman saw in his own words, and the weather as your crew observed it — dated, so a November back-charge has something to meet.
Usually it was already broken when you walked in. A dated photo record of an area before your crew entered is the cheapest answer there is, and almost nobody keeps one. We give it a place to live, with the date it was taken and where the photos actually are.
The switchgear arrives with a corner stove in, the driver is waiting, and nobody writes anything down. Two months later the supplier says it was fine when it left them. Your foreman records it at the tailgate in three taps — what came, what it looked like, in his own words — from the same link he already has in a text. Whether anything was damaged, and whose fault it is, stays yours to say.
People will tell you the Construction Act gives you 28 days. That is your contractor’s clock, not yours — yours runs from the day they invoiced the owner, and that is a date you do not hold. So we do not show you a countdown we cannot stand behind. We write the one email that gets you the date, in your words, for you to send.
On a multi-year job the Act sets an annual release of the holdback that has built up: a notice goes out within 14 days of the contract’s anniversary, and the money follows 60 to 74 days after that notice. Most subs couldn’t tell you their contract anniversary date — so the clock runs with nobody watching it. We record the anniversary, count the windows, and write the one email that asks whether the notice went out. Whether to do anything about a release that hasn’t arrived is a question for your own lawyer; we keep the dates straight and stop there.
Clearance certificates, insurance naming you, signed policies. We track what each sub still owes, how long it has been outstanding, and draft one numbered message per sub that you send. Nothing here decides who works or who gets paid — that stays entirely yours.
The spec changed two days before close and nobody re-opened the portal. We keep your live tenders in one list with their real closing dates and a log of every time a person actually checked one — so “when did we last look at this?” has a straight answer.
The form is quick. Its inputs — project history, references with live phone numbers, financials, bank letter — are what eat the week. We show how fresh each one is, so the refreshing happens before the ask lands.
Safety paperwork lands on three people at a shop like yours. SafePlan gives each of them something different — and each of them their time back.
Stop lying awake over what you couldn’t produce if an inspector showed up tomorrow. One binder, always ready. The liability that sits on you personally — handled, provably, every week.
They’ve been holding this together for years, usually off the side of a desk. The chasing, the reminders, the binder rebuilds — off their plate. They stay in control of all of it; they just stop doing the grunt work. Their week comes back.
Your roster records who speaks what. When a talk is given, the languages it was delivered in are recorded as a fact — never a claim that anyone understood, which isn’t ours to make.
His weekly inspection goes from a dreaded end-of-day form to about thirty seconds of talking into his phone. He actually does it — which means you actually have the records.
The clearest sign a compliance service understands the law is knowing where its job ends and yours begins. Here’s ours, in plain words — nothing on this page is a promise we can’t keep.
Most tools paraphrase the rules. SafePlan carries a register of 176 entries drawn from seven Ontario regulations — each one names the record required, who it falls on, and shows the government’s exact wording with a link to the source. Not our summary. The words themselves.
What happens to the records you hand us — answered plainly, no fine print.
Your workspace data is stored in Canadian data centres — it doesn’t leave the country to sit on a server somewhere else.
Export everything, any time you ask — a complete file plus your crew, certificate and site-check spreadsheets. Your records are yours, not held hostage.
If you ever leave, your data leaves with you. Removal is a deliberate, confirmed step — never silent, never a surprise.
Read how we handle your information in our privacy approach.
Good judgment — then the daily filing lands right back on your staff.
A tool your office manager has to feed. The treadmill is still yours.
We track every cert, chase every renewal, file the inspections, keep the binder ready — and a real specialist stands behind it.
The one question that separates us from everyone else — after you sign, who types? Our answer is the only one that matters: nobody at your company.
Software is an administrative burden disguised as a solution. We don’t give you another screen to check — We take the work off your desk entirely.
Ontario’s rules aren’t hard to understand — they’re hard to keep up with. Certificates expire on schedules. Inspections are due every week. Policies need annual reviews. New projects need their own paperwork before day one. SafePlan takes that whole load off your shop.
Your policies, training records, and project paperwork — organized and current, mapped to what an inspector actually asks for, and set up around your trades and the way your shop actually runs.
Certs, renewals, weekly inspections, incident clocks — tracked automatically, chased before they lapse.
Every reminder that goes out, every document that gets signed — a human at your shop stays in control. Nothing happens on autopilot behind your back.
One binder, always current. When the inspector shows up, you hand it over and get back to work.
On the ground — your crew and your sites
In the office — records, policies, the binder
We do the administrative work; you make every safety decision.
We give you the templates, the tracking, the reminders, and the organized records. You review, you decide, you sign. Your risk ratings are yours. Your sign-offs are yours. That’s not a limitation — it’s the law, and it’s what keeps you properly in control of your own business. We make doing it fast and organized. You stay the boss of the decisions that matter.
And to be plain about what we don’t do: we don’t inspect your sites or spot hazards in person — your team does the site work, we handle the evidence. We don’t guarantee compliance or predict an inspector’s ruling — we track and maintain the records that let you show your work. And we never tell a platform or an auditor you’ve passed — that call is always theirs.
Your workers don’t need an app, a login, or a password. We send a secure link by text; they snap a photo or sign off right from their phone in under two minutes, even with no signal on site. We set it up in your crew’s languages, with your trades and the way your shop actually names things — so it reads like it was built for your operation. Because it was.
Your foreman is where safety paperwork lives or dies. The reason inspections don’t get filed isn’t laziness — it’s friction: a long blank form at the end of a long day. We removed the friction.
Onboarding is front-loaded on us, not you. Here’s exactly what each week looks like — and how little of it lands on your desk. No software to learn. No evening data entry at the kitchen table. We take over your compliance execution in four weeks, with about two hours of total input from you or your office manager.
Forward your worker list and whatever records you have — Excel, PDFs, binders, glovebox photos of faded training cards, in any state — into one secure link, and take one kickoff call. If your spouse or admin spends Sundays uploading training tickets, that ends day one.
Clean the data, map your roster, load your projects, build your command centre, and run the kickoff. The data entry, the validation, the workspace mapping — Ours.
Review and sign your document set when it lands. The decisions are yours — the structure, the typing, and the chasing were ours.
Cross-reference your records against Ontario’s construction rules and the job-site mandates you bid under, identify expirations and missing clearances, and turn the gaps into a clear roadmap — We don’t hand you a list of problems to fix, we organize and chase them ourselves.
🛡️ How we access your ISNetworld / Avetta / ContractorCheck profile safely. We never ask for your master passwords. You invite us as an authorized user through the platform. My access is limited to uploading and filing. You keep master control and can revoke our access with one click, anytime. Your data stays yours — We just supply the muscle.
Introduce your site leads to our text line. That’s the whole ask.
Busy foremen refuse to use compliance software — they ignore logins and hate apps. So there’s no app. Your leads text a photo of a tailgate meeting or a 15-second voice note to our line; we do the logging, the verification, and the filing. And if a log is missing, we don’t leave it to chance — We call or text your lead, capture it verbally, and file it ourselves. To them it’s just a text; to an inspector, it’s a clean, audit-ready trail.
Read your first posture report. Take the walkthrough call if you want it.
Deliver your first full compliance posture report, set the ongoing weekly and monthly cadence — and from here your compliance engine is running: a managed buffer against surprise inspections and prequalification bid-gates. Not autopilot — the engine plus us, every week.
“we operate an administrative decision-support service — you keep ultimate control over your company’s safety decisions while we supply the system and the execution. We can’t control physical site behaviour or predict an inspector’s ruling, and we won’t pretend to. What we commit to is administrative diligence: if we ever miss a documentation deadline or filing within our managed scope, we fix it immediately, update the record, and make it right at no additional cost. Your data stays yours, access is revocable anytime, and our process is fully transparent.”
Most people think of safety paperwork as protection — something that keeps you out of trouble. It does. But here’s what gets missed: a clean, provable safety record is how you win the bigger jobs.
The cities, the school boards, the big general contractors — more of them require COR certification and a current prequalification profile just to bid. ISNetworld, Avetta, a COR certificate: these aren’t paperwork for its own sake. They’re the gate you have to be on the right side of to compete for the work that grows your business.
We organize and prepare your prequalification evidence — the certificates, programs and records the platforms ask for, kept current, chased before they expire, assembled into one package. The platform makes the qualification call; your COR audit is your auditor’s call. What we make sure of is that you walk in with the evidence ready.
One contract you couldn’t have bid on last year pays for years of SafePlan. You don’t need many — you need to be allowed in the room when the right one comes up.
The honest line: we organize and prepare the evidence that prequalification and audits run on — the platform decides your status, the auditor makes the audit call, and winning the job is still your crew and your number. But you can’t win work you’re not ready to bid on.
The paperwork that gates a bid isn’t only prequal. It’s the insurance, the WSIB clearance, the bonds — and whatever else the general contractor wants in their inbox by Friday. SafePlan keeps it current and hands it over as one package.
Your certificates of insurance, WSIB clearance and surety bonds, each with its expiry read straight off the document. A lapse gets caught before it costs you the job — not discovered when a GC bounces your bid. We track the dates; whether a limit is high enough stays between you and your insurer.
When a general contractor asks for documents by a date, you log it and SafePlan turns the ask into a live checklist — matching each line against what you already have on file, so you know what to attach today and what to still produce. Nothing gets lost in an email thread.
One button assembles the whole package a GC wants — valid insurance and WSIB, your bonds, the crew’s tickets, your signed policies — dated and ready to send. You confirm each piece meets what was asked; we don’t decide you qualify, we make sure you can answer in minutes, not days.
In Ontario, maximum penalties for a corporation now reach $2 million — and a director or officer can face up to $1.5 million personally. That exposure sits with you, the owner, and it can’t be delegated away. What can be delegated is the readiness: the records kept current, the renewals chased, the binder that’s ready any morning someone asks for it. Organized records aren’t immunity — nothing is. But “can you produce it?” is always the first question, and your answer can be yes, every day.
Six real convictions from official Ontario court bulletins — anonymized here by sector, none of them invented. When something goes wrong, the investigation starts with your records: “can you produce it?” is the first question, and the answer shapes everything that follows.
Workplace injury. The company was fined — and so was its director, out of his own pocket.
Workplace fatality.
Workplace fatality.
Serious workplace injury — the supervisor was fined as an individual.
Workplace injury.
Workplace fatality.
Organized records aren’t immunity — nothing is. But they are the first thing asked for and the ground every next question stands on.
My proof of competence isn’t a logo grid — it’s the transparency of our system. You know exactly what happens to your glovebox photos in week one, how gaps are triaged in week two, and how your foremen text in their logs by week three. The process is the proof.
Three questions, nothing stored, nothing sent — it just points you at the right conversation before you spend fifteen minutes on a call.
One price for your whole company, covering a set crew size, with a published rate for anyone past it — so you can do the arithmetic on your own before you ever call us. Hire someone mid-month and it’s one line on the next invoice: no re-quote, no renegotiation, no jump to a bigger tier. Every plan includes the full safety-compliance core.
Start with the number you already know. Here’s what handling this in-house actually costs — every SafePlan price below reads against it.
$60–70K base, plus the employer’s WSIB premiums, payroll taxes, benefits, and equipment (all approximate) — and you still manage them, cover their vacation, and absorb their off-season.
For a typical small shop, less than a fifth of a loaded hire — zero management, active 12 months a year, and unlike a consultant, we actually do the daily work, provably, every week.
The numbers below are starting points, not a menu. Your price depends on the size of your operation and the condition of your records — you get your exact number for your operation before anything starts, in writing, and it does not move after that. Never a surprise invoice.
Bigger crew? $45/month for each worker past 15 — you grow into it, you don’t jump to the next tier.
For: shops that need their records kept properly, not yet bidding to major GCs.
Nothing gets lost. Nothing lapses quietly.
Bigger crew? $40/month for each worker past 40.
For: commercial subs bidding to general contractors and public owners.
You’re never the sub who can’t bid because the paperwork isn’t ready.
Audit Ready keeps your records right. Bid Ready gets you through the paperwork firewall so you can bid. That’s the step, and it’s the reason this tier exists. What any platform or GC accepts is always their decision, never ours.
Bigger crew? $35/month for each worker past 60 — the more people you run, the less each one costs to cover.
For: multi-site subs where the owner is stretched and wants it handled.
It’s our department, not your problem.
Why there’s a worker count at all: every person you put on a site is another set of tickets to track and chase, so the work genuinely scales with your headcount. Saying it out loud is fairer than a flat number that quietly stops covering you. Hire someone in the middle of a month and it’s one line on the next invoice — never a re-quote, never a jump to the next tier, and the per-worker rate gets cheaper the more of them you run.
Add-ons, on any tier: field-evidence handling for active multi-site crews (from $400/mo) · higher bid-package volume (from $300/mo, Bid Ready and up) · chasing your own sub-trades’ paperwork (quoted by sub count). Certificate-of-insurance tracking is included free on every tier.
One-time setup: from $1,197 if your records are already organised, more if they aren’t — the heaviest work is the first thirty days, and the number depends on what shape your paperwork is in. Quoted from a short assessment, in writing, before anything starts. Paying twelve months up front gets you one free.
Bigger than this, or several companies under one group? That’s a conversation rather than a tier — bring your site count to the call and we’ll come with the questions ready.
Every safety vendor will show you a slide claiming they save you tens of thousands a year. They don’t know your win rate, your margin, or what your office manager’s evenings are worth — so neither do their numbers. Put yours in and see what falls out. Nothing is sent anywhere; this runs in your browser.
What this deliberately does not do: it doesn’t claim you’ll win more work, doesn’t promise a fine you’ll avoid, and doesn’t put a number in your mouth. Whether a general contractor puts you on a bid list is their decision, always. What we control is whether your paperwork is ready the day they ask — and you can decide what that’s worth better than we can.
Before a general contractor lets you price the job, you have to get through a prequalification platform — ISNetworld, Avetta, ContractorCheck. It is not a safety question. It is an administration question: is your profile complete, is your registration still active, is every document they ask for current and uploaded. Subs lose work they were the right price for because a registration lapsed in a month nobody was watching, and the first they hear of it is a GC saying the bid list is closed.
We keep those profiles alive year-round, and we watch the registration itself — not just the certificates under it.
The line we won’t cross: the platform decides your standing and the general contractor decides who bids — never us. What we control is whether your evidence is complete, current, and ready the day they ask. We don’t submit anything in your name; your hand sends it.
Ontario’s subcontractors are stuck in the middle: big enough that the safety paperwork is a real, relentless burden — but not big enough to hire a full-time safety manager. So it lands on the owner, or the office manager, or a spouse doing it off the side of their desk at night. It works until it doesn’t, and when it doesn’t, the stakes are the owner’s own liability.
We built SafePlan to take that whole load off — not another tool the office has to feed, and not a consultant who advises and disappears, but a done-for-you service that actually runs the work. A system that tracks and chases and files, and a real person who stands behind it. You keep control of the decisions that matter; we handle everything else. We’re based in the Greater Toronto Area, we know Ontario construction, and we’re building this alongside our first clients — one subcontractor at a time.
Whatever you swing. Electrical, mechanical and HVAC, plumbing, sheet metal, framing and carpentry, drywall and interiors, concrete and formwork, masonry, roofing, excavation, structural steel and rebar, glazing, painting, insulation, demolition, paving — each one starts from what general contractors actually ask a shop like yours for, not a generic checklist. An electrician’s licence is tracked as a licence. A paving crew is not asked for a working-at-heights ticket. What your shop really needs, we confirm with you from your own work.
Not software. Not a binder. The thing you actually get is the end of that 2 a.m. question — “what couldn’t we produce if someone walked on site tomorrow?” Your certs current. Your inspections filed. Your binder ready. Your office running their own week instead of chasing paper. That’s the product. Everything else is how we deliver it.
No — and we can’t, legally, and wouldn’t want to. Your safety decisions, risk ratings, and sign-offs are yours; that’s the law, and it keeps you in control. We do the administrative work around those decisions: the templates, the tracking, the reminders, the organized records. You stay the one accountable for your own business — exactly how a regulator expects it to work.
Both, and that’s the point. The software runs the tracking and the reminders. But unlike software-only tools, you’re not the one feeding it — a real specialist does the work behind it. You get the system and the person.
Almost nothing. No app, no login, no password. When they need to submit a certificate or sign an inspection, we text them a secure link and they do it from their phone in under two minutes. We set it up in the languages your crew speaks, with your trades and the way your shop names things — and it keeps working with no signal on site.
COR is a snapshot — it proves your program was in order on audit day. Staying ready between audits, and keeping the daily records current, is the ongoing work most shops struggle with. SafePlan keeps those daily records current and organised year-round, so the evidence is there when your audit comes. Whether it satisfies the audit is your auditor’s call, not ours — we keep the file, they make the finding.
Keep them if they’re good. A consultant advises; we do the daily administrative work. They’re often complementary — many contractors keep their consultant for judgment calls and use SafePlan for everything that has to actually get done and filed.
No. We’re month-to-month, with 30 days’ notice to cancel, and no auto-renewal traps. If we’re not earning our keep, you leave. We’d rather keep you by being worth it.
Onboarding runs over your first 30 days, and your records start getting tracked in week one. We build your foundation with you, get your crew set up, and hand you a program that’s already working by the end of the first month.