Done-for-you safety compliance for Ontario contractors. I chase the certs, file the inspections, and keep your binder audit-ready — so nobody at your company has to.
After you sign, who types? Nobody at your company.
or email hello@safeplan.ca
Built for shops with 10–200 field workers · Flat monthly, never per-worker · Month-to-month
Working at Heights, first aid, WHMIS — all on rotating schedules across a crew that turns over. Miss one and a worker gets turned away at the gate. That’s a lost day, not a paperwork slip.
Your supervisor is supposed to log a site inspection every week. On a busy job, the walk happens and the record doesn’t. When someone asks for it, it’s a scramble.
An inspector can walk onto your busiest site any morning and ask for your records. “Give me a few days” isn’t an answer. Being ready is a full-time job nobody at your shop has time for.
Safety paperwork lands on three people at a shop like yours. SafePlan gives each of them something different — and each of them their time back.
Stop lying awake over what you couldn’t produce if an inspector showed up tomorrow. One binder, always ready. The liability that sits on you personally — handled, provably, every week.
They’ve been holding this together for years, usually off the side of a desk. The chasing, the reminders, the binder rebuilds — off their plate. They stay in control of all of it; they just stop doing the grunt work. Their week comes back.
His weekly inspection goes from a dreaded end-of-day form to about thirty seconds of talking into his phone. He actually does it — which means you actually have the records.
Good judgment — then the daily filing lands right back on your staff.
A tool your office manager has to feed. The treadmill is still yours.
We track every cert, chase every renewal, file the inspections, keep the binder ready — and a real specialist stands behind it.
The one question that separates us from everyone else — after you sign, who types? Our answer is the only one that matters: nobody at your company.
Software is an administrative burden disguised as a solution. I don’t give you another screen to check — I take the work off your desk entirely.
Ontario’s rules aren’t hard to understand — they’re hard to keep up with. Certificates expire on schedules. Inspections are due every week. Policies need annual reviews. New projects need their own paperwork before day one. SafePlan takes that whole load off your shop.
Your policies, training records, and project paperwork — organized and current, mapped to what an inspector actually asks for, and set up around your trades and the way your shop actually runs.
Certs, renewals, weekly inspections, incident clocks — tracked automatically, chased before they lapse.
Every reminder that goes out, every document that gets signed — a human at your shop stays in control. Nothing happens on autopilot behind your back.
One binder, always current. When the inspector shows up, you hand it over and get back to work.
On the ground — your crew and your sites
In the office — records, policies, the binder
We do the administrative work; you make every safety decision.
We give you the templates, the tracking, the reminders, and the organized records. You review, you decide, you sign. Your risk ratings are yours. Your sign-offs are yours. That’s not a limitation — it’s the law, and it’s what keeps you properly in control of your own business. We make doing it fast and organized. You stay the boss of the decisions that matter.
Your workers don’t need an app, a login, or a password. We send a secure link by text; they snap a photo or sign off right from their phone in under two minutes, even with no signal on site. We set it up in your crew’s languages, with your trades and the way your shop actually names things — so it reads like it was built for your operation. Because it was.
Your foreman is where safety paperwork lives or dies. The reason inspections don’t get filed isn’t laziness — it’s friction: a long blank form at the end of a long day. We removed the friction.
Onboarding is front-loaded on me, not you. Here’s exactly what each week looks like — and how little of it lands on your desk. No software to learn. No evening data entry at the kitchen table. I take over your compliance execution in four weeks, with about two hours of total input from you or your office manager.
Forward your worker list and whatever records you have — Excel, PDFs, binders, glovebox photos of faded training cards, in any state — into one secure link, and take one kickoff call. If your spouse or admin spends Sundays uploading training tickets, that ends day one.
Clean the data, map your roster, load your projects, build your command centre, and run the kickoff. The data entry, the validation, the workspace mapping — mine.
Review and sign your document set when it lands. The decisions are yours — the structure, the typing, and the chasing were mine.
Cross-reference your records against Ontario’s construction rules and the job-site mandates you bid under, identify expirations and missing clearances, and turn the gaps into a clear roadmap — I don’t hand you a list of problems to fix, I organize and chase them myself.
🛡️ How I access your ISNetworld / Avetta / ComplyWorks profile safely. I never ask for your master passwords. You invite me as an authorized user through the platform. My access is limited to uploading and filing. You keep master control and can revoke my access with one click, anytime. Your data stays yours — I just supply the muscle.
Introduce your site leads to my text line. That’s the whole ask.
Busy foremen refuse to use compliance software — they ignore logins and hate apps. So there’s no app. Your leads text a photo of a tailgate meeting or a 15-second voice note to my line; I do the logging, the verification, and the filing. And if a log is missing, I don’t leave it to chance — I call or text your lead, capture it verbally, and file it myself. To them it’s just a text; to an inspector, it’s a clean, audit-ready trail.
Read your first posture report. Take the walkthrough call if you want it.
Deliver your first full compliance posture report, set the ongoing weekly and monthly cadence — and from here your compliance engine is running: a managed buffer against surprise inspections and prequalification bid-gates. Not autopilot — the engine plus me, every week.
“I operate an administrative decision-support service — you keep ultimate control over your company’s safety decisions while I supply the system and the execution. I can’t control physical site behaviour or predict an inspector’s ruling, and I won’t pretend to. What I commit to is administrative diligence: if I ever miss a documentation deadline or filing within my managed scope, I fix it immediately, update the record, and make it right at no additional cost. Your data stays yours, access is revocable anytime, and my process is fully transparent.”
or email hello@safeplan.ca
Most people think of safety paperwork as protection — something that keeps you out of trouble. It does. But here’s what gets missed: a clean, provable safety record is how you win the bigger jobs.
The cities, the school boards, the big general contractors — more of them require COR certification and a current prequalification profile just to bid. ISNetworld, Avetta, a COR certificate: these aren’t paperwork for its own sake. They’re the gate you have to be on the right side of to compete for the work that grows your business.
Your prequalification profiles current, your records audit-ready, your COR maintained year-round — so when the job you want goes out to bid, you’re already qualified to chase it.
One contract you couldn’t have bid on last year pays for years of SafePlan. You don’t need many — you need to be allowed in the room when the right one comes up.
The honest line: we help you qualify to bid — winning the job is still up to your crew and your number. But you can’t win work you’re not allowed to bid on.
In Ontario, maximum penalties for a corporation now reach $2 million — and a director or officer can face up to $1.5 million personally. That exposure sits with you, the owner, and it can’t be delegated away. What can be delegated is the readiness: the records kept current, the renewals chased, the binder that’s ready any morning someone asks for it. Organized records aren’t immunity — nothing is. But “can you produce it?” is always the first question, and your answer can be yes, every day.
Six real convictions from official Ontario court bulletins — anonymized here by sector, none of them invented. When something goes wrong, the investigation starts with your records: “can you produce it?” is the first question, and the answer shapes everything that follows.
Workplace injury. The company was fined — and so was its director, out of his own pocket.
Workplace fatality.
Workplace fatality.
Serious workplace injury — the supervisor was fined as an individual.
Workplace injury.
Workplace fatality.
Organized records aren’t immunity — nothing is. But they are the first thing asked for and the ground every next question stands on.
My proof of competence isn’t a logo grid — it’s the transparency of my system. You know exactly what happens to your glovebox photos in week one, how gaps are triaged in week two, and how your foremen text in their logs by week three. The process is the proof.
One price for your whole company, based on crew size. Hire ten more people next month and your bill doesn’t move — charging you per worker would be charging you for growing, and that’s backwards. Every plan includes the full safety-compliance core.
Start with the number you already know. Here’s what handling this in-house actually costs — every SafePlan price below reads against it.
$60–70K base, plus the employer’s WSIB premiums, payroll taxes, benefits, and equipment (all approximate) — and you still manage them, cover their vacation, and absorb their off-season.
For a typical small shop, less than a fifth of a loaded hire — zero management, active 12 months a year, and unlike a consultant, I actually do the daily work, provably, every week.
For: small crews who need to stay ready without a safety department.
Your binder is always inspection-ready.
For: growing shops starting to chase bigger and bid-gated work.
Bid-ready when the work comes.
For: established contractors bidding COR-gated institutional and ICI work.
COR maintained year-round, not scrambled for.
For: large contractors running compliance across many active sites.
One command centre across your whole operation.
For: groups running several companies or divisions.
Every entity, one accountable system.
Every tier includes the full system and a named human. Higher tiers aren’t more software — they’re more scope, more sites, and higher-stakes work, executed for you.
❄️ Flat-rate, month-to-month. If a winter slowdown hits or a project wraps, adjust your tier or give 30 days’ notice. No lock-ins, no penalties.
Add-ons. Prequalification profile management (ISNetworld, Avetta, or ComplyWorks) — about $300/month per platform, maintained as your authorized user. COR sprint — a one-time build of your program to audit-ready: $4,997–$7,497.
or email hello@safeplan.ca
Ontario’s mid-size contractors are stuck in the middle: big enough that the safety paperwork is a real, relentless burden — but not big enough to hire a full-time safety manager. So it lands on the owner, or the office manager, or a spouse doing it off the side of their desk at night. It works until it doesn’t, and when it doesn’t, the stakes are the owner’s own liability.
We built SafePlan to take that whole load off — not another tool the office has to feed, and not a consultant who advises and disappears, but a done-for-you service that actually runs the work. A system that tracks and chases and files, and a real person who stands behind it. You keep control of the decisions that matter; we handle everything else. We’re based in the Greater Toronto Area, we know Ontario construction, and we’re building this alongside our first clients — one contractor at a time.
Not software. Not a binder. The thing you actually get is the end of that 2 a.m. question — “what couldn’t I produce if someone walked on site tomorrow?” Your certs current. Your inspections filed. Your binder ready. Your office running their own week instead of chasing paper. That’s the product. Everything else is how we deliver it.
or email hello@safeplan.ca
No — and we can’t, legally, and wouldn’t want to. Your safety decisions, risk ratings, and sign-offs are yours; that’s the law, and it keeps you in control. We do the administrative work around those decisions: the templates, the tracking, the reminders, the organized records. You stay the one accountable for your own business — exactly how a regulator expects it to work.
Both, and that’s the point. The software runs the tracking and the reminders. But unlike software-only tools, you’re not the one feeding it — a real specialist does the work behind it. You get the system and the person.
Almost nothing. No app, no login, no password. When they need to submit a certificate or sign an inspection, we text them a secure link and they do it from their phone in under two minutes. We set it up in the languages your crew speaks, with your trades and the way your shop names things — and it keeps working with no signal on site.
COR is a snapshot — it proves your program was in order on audit day. Staying ready between audits, and keeping the daily records current, is the ongoing work most shops struggle with. SafePlan keeps you audit-ready year-round, not just the week before.
Keep them if they’re good. A consultant advises; we do the daily administrative work. They’re often complementary — many contractors keep their consultant for judgment calls and use SafePlan for everything that has to actually get done and filed.
No. We’re month-to-month, with 30 days’ notice to cancel, and no auto-renewal traps. If we’re not earning our keep, you leave. We’d rather keep you by being worth it.
Onboarding runs over your first 30 days, and your records start getting tracked in week one. We build your foundation with you, get your crew set up, and hand you a program that’s already working by the end of the first month.